Motor Vehicle Records


WHAT SORT OF RECORDS DO WE HAVE?
When the Local Taxation Offices were closed in 1977/8 on completion of computerization of the registration system, their vehicle records were offered to the appropriate local record office or police force.   In many cases the records were declined and it is these records which are now held at The Kithead Trust supplemented by others which have since been deposited by police forces or by DVLA.

Owing to the sheer volume involved, it was in most cases only possible to retain records in respect of vehicles first registered  before about 1948 but there are one or two exceptions, usually where the records are in book form.   The vast majority of records are in the form of an index card for each vehicle.   These may give details of the vehicle when new or, more usually, as with the final registered owner.   It is extremely rare for details of intermediate owners to be shown.

In many cases the information will simply be a transfer card indicating movement from one registration authority to another;  in such cases often it is only the make which is given and sometimes not even that.

There is a considerable variation between differing registration authorities as to the amount of information which they recorded in respect of “void” marks and the date when the vehicle was last licensed also affects the position.   Before 1939, details are often sparse because the actual files were at that time retained whilst after about 1970 entering of last owner details was entirely discontinued.

WHAT AREAS DO YOU HAVE AND WHO ELSE HAS THIS KIND OF INFORMATION?

Click on Location List to see a list of our holdings and all other locations of motor taxation records known to us, giving brief details of the range of records held.  Please note that it is impossible for us to help if you do not know the registration mark.   If in doubt check with Location List as we cannot help if the information is held in some other archive.


WHAT IF I DON'T KNOW WHO ISSUED A PARTICULAR SERIES?
Click on Issuing Authorities if you wish to see a summary list registration marks showing the issuing authorities.

HOW WE WORK
Although the cards which the Trust holds relate to only a very small percentage of the vehicles which have existed, it is nevertheless estimated that we hold well in excess of two million records and whilst we are happy to provide such information as we can, there is a considerable time involved in locating and extracting details.   The Trust is not publicly funded in any way and relies entirely upon its users and supporters to cover its operational costs.   Having been let down on a number of occasions, the Trustees regret that the following procedure is now the only one which they can accept.

1.    All motor taxation enquiries must be accompanied by a remittance of £10 for each registration mark, together with a stamped addressed envelope.   Cheques should be made payable to Kithead Trust.

2.    Please note that the Trust is operated by volunteers in their spare time and that although we will respond as promptly as we can, we cannot undertake to do so within a particular time scale.

3.    Please do not telephone as it is unlikely that we will be able to deal with telephoned enquiries.

4.    If we know that we cannot assist then your remittance will be returned to you and we will normally inform you whether any other repository is likely to be able to help with the particular enquiry.

5.    If the registration mark falls into one of the ranges we hold, then we will undertake a search and inform you of our findings.   

6.    If the result of the search is negative, for example there is a missing index card or there is no information on the card, then we will advise you but it will be appreciated that we have incurred the costs of a search so that fees cannot be returned.

REGAINING A LOST INDEX MARK
Only a minority of our records, usually those which include a chassis or frame number,  have sufficient information for DVLA purposes.

If you are trying to regain a lost mark, we recommend that you make a preliminary enquiry with the standard search fee of £10 but inform us of the object of your enquiry and provide us with as many details of the vehicle as possible, including the chassis or frame number.

When we respond, we will indicate whether there is sufficient detail in our records to provide a unique match with your vehicle.   If there is we will offer to provide a certified copy at a further fee of £30.   If you accept this offer and send us the necessary remittance, we will send you two certified true copies of the document we hold, one for DVLA and one for you to retain.   Such certificates are normally accepted by DVLA in cases where original marks are sought to be kept or re-gained



 
Kithead Trust, De Salis Drive, Hampton Lovett, Droitwich, WR9 0QE
email: hello@kitheadtrust.org.uk

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